In recent times. We all deal with a lot of information each day, it is not uncommon to create some email mistakes when you create a private email account. However, if you are making all the mistakes unknowingly, it may cost you $1m over years. So it is time to revise your best private email provider through correct email presence.
We have mentioned here a list of some common email mistakes, which will come in front of you when you are sending an important email and you are damn sure that you did not commit a serious blunder.
Common Email Mistakes to Avoid that may cost you $1m over years:
1. Rushing to reply
If you are replying to an email in a rush without reading all the important emails or messages then, that thread may be caused by you and you may miss some important things regarding those emails or some answers you should be aware of before replying.
2. Forward useless messages, chain emails, etc
It is not the early 2000s that someone forwards unwanted, unpleasant, or useless messages, chain emails even through the best private email server and that is a top email mistake people do that wastes another person’s precious time and hence reduces your integrity. Just think twice before forwarding such time-wasting emails, and send it only in case you think that the other person will get any benefit from this.
3. Rushing to hit “send”
Sometimes you are in a hurry to click the “send” button immediately before thinking that it may cause embarrassing situations when noticed by the receiver, for example- Missing the subject line, etc. So to stop this kind of mistake, just wait and see the message composition twice, use the best secure email app and add the recipient’s email address carefully after it, just complete drafting the email.
4. By Mistake replying to all
This is one of the most common email mistakes to neglect, which generally occurs when you reply to all by mistake in a hurry. So It’s better to think once or twice before sending any message to anyone and send it to the correct recipient only.
5. Forgetting to add the attachment
Most email clients guide you to be careful when you are just about to send an email in which you have to mention a word like “attachment” or “attach” but by mistake you forgot to attach a document or file. It may cost you business losses if you do this mistake unknowingly. So, you may neglect this problem by being careful before sending the mail having attachments.
6. Adding the wrong attachment
This happens usually by chance or when you are in a rush or hurry. So take your time to make sure to choose the right attachment like files or documents, otherwise, it may be risky for you and may cost you $1m over years. And hence it may turn out to be an inaccuracy.
7. BCCing the wrong person
One of the most common mistakes senders can make is- mixing up recipients between the CC and BCC fields, which can be dangerous for formal, business, or official emails. So It’s always best to take your time and then enter the recipients’ emails carefully by thinking twice, once you have completed writing the message content.
8. Emailing when you are angry or drunk
Sometimes when you send an email without thinking once due to anger or when you are drunk then it may cause you business losses if you send the message without any correction.
9. Being too formal
Being formal or official is required in some business conversations, but taking it too far will only get in the way of making good relationships personally, not for any business profits, so don’t be too formal.
10. Being too informal too soon
You should take special care when you are initiating a communication with a business contact or someone unknown that you don’t know. Because if you are becoming personal with them or too informal, then it may make a very bad impression on the recipient and hence it decreases your reliability.
11. Sending a canned response without changing the dynamic fields
If there are greater dynamic fields in one canned message, you should be more careful while sending the email with the correct recipient’s address. So think twice before sending and Double check it, always.
12. Using the wrong company name
If you are using a computer-generated list, just be sure that your information-gathering system really performs better and also captures the correct information.
13. Not keeping sufficient security settings which may lead to hacking of your G-mail
If a company doesn’t have sufficient safety and privacy settings for best private email, any hacker may hack the mailbox and steal all the confidential data like Sales, Negotiations, or any business data which is not available for the general public and if it reaches the competitor’s hands, it may result in huge losses.