Every protective email service does the encryption of the emails or messages so that neither the services nor any other third party can decrypt the main content as well. Also, they all are making money in selling many of the premium plans rather than advertisements or your confidential information.
But how can a person find the best, safest, and secure email provider service? Although there is some kind of personal preference, here I also have a list of this particular area to watch, which I have explained in detail as below.
5 Tips to help you get better at the safest email provider:
Nowadays, In the business world, the most common standard for conversation is email and instant messaging or text service. In the latest time, instant messaging platforms for example- Google Chat and other such services have taken the responsibility of instant priority conversations for each day’s problems while on other hand, email is commonly used for more official conversations for example sending files, documents or any attachments, etc.
The strongest credit on instant messaging platforms has created many less official in their emails of late and has also made them much less attentive when sending an email. Less official language, unsafe email networks and their areas, and risky documents transfers or any file transfers have overcrowded the email world and this is high time for anyone to take a stand to secure themselves from any phishing and scam emails and also protect your colleagues from any particular email threat or any virus. here we are mentioning the safest email provider techniques and tips for 2020 for the improvement of email security and protection
1. Treat email as an official conversation method
When you are busy with your work emailing, just think twice before sending it to anyone. Email is an important and beneficial tool. Some features for example- BCC and forward messaging are there, always in the play system that’s why you don’t know who can read or not when you send the messages or mails to somebody. In your mail, try to use good English, use good grammar without any error or mistake, and don’t write something that you don’t want any other to watch and observe. However, Email is strictly ever a private criteria, so you should behave with it only in such a way.
2. Do not try to use personal email platforms for your business
When nominating an email for any business purpose, just be assured or try to make sure to create a particular email address that may be useful for your business domain name eg- [email protected] The best email for business would be by your business domain if any. Sending any official or business emails from a Gmail, Yahoo, AOL account makes an impression that you are working there out of your sub-basement, not that kind of actual real business. Be assured that this will be useful for everybody in your company, it creates a good impression for your team to look more put combinedly and hence it reflects professionalism.
3. Encrypt sensitive emails
Sometimes, You can think that email is one kind of a secure, safe, and private source of messaging, but this is the truth only when you take the correct protection or precautions. When you send an email to someone, it goes through many unsafe servers that are at risk of hacking, attacks other unpleasant things. To send an email is just like sending a postal card or junk mail in the mailbox. it contains the data and the information that is visible to anybody who is handling it. Even in worse situations, many of the systems will keep a copy of each email they watch and observe, which may be resulting in various copies, If you want to send any confidential information in an email, then you must use encryption so that only that persons who are intended to see the mail or message, may read it. Most of the email services don’t have a built-in way for the encryption of confidential information on emails, so you must use a third-party authentication to add on for example SendSafely. The add-on integrates correctly into Gmail or Outlook and doesn’t need for your receivers to install any specific software to see the message.
4. Secure confidential attachments
The most convenient method for sending a file to someone is email attachments. Whenever you are sending files through email, it is of crucial importance to note that the security measures are in place and to make sure that the receiver is correctly placed so that it reaches safe hands. Just like the email message, attachments also go along and maybe copied on the network/servers. It is important to make sure that the person is secure and safe (like the credit card details, bank information, ATM PIN, etc. If these details reach the wrong people’s hands, it may result in huge losses.
5. Always enable 2-step verification
It is always advisable to have a two-factor authentication system (Mail OTPs, Phone OTPs) as it reduces the risk of unauthorized access to the email account. By two-factor authentication, the hacker cannot do anything only by accessing the email, Mobile OTP would also be required.